Business Travel Coordinator (9 Month Fixed Term Contract)
Brackley, United Kingdom
At the Mercedes-AMG Petronas Formula One Team, a group of passionate and determined people work to design, develop, manufacture and race the cars driven by seven-time World Champion Lewis Hamilton and Grand Prix winner George Russell.
Whether working in our Operations, Technical, Race or Business Support functions, we are all in and aspire to build the greatest team in the history of our sport.
Every individual plays their part. No stone is left unturned in the chase for every tenth of a second. The history of our sport is long and rich, and we are continuing our journey with renewed effort year on year. Record books remember the names of a few, but history is written by the many.
About the Role:
A vacancy has arisen for a Business Travel Coordinator reporting to the MBM Travel Manager-Race and Business.
The successful candidate will be responsible for cost effective provision and administration of travel and accommodation services to support the team’s corporate and competitive objectives.
Key Accountabilities (Duties):
Co-ordinate the Ad Hoc Travel Requests and tests:
Production and publication of the travel itinerary (including preparation of the itinerary document, welcome letter and Travel packs with E-Tickets).
Completion of the flight manifest including input of passenger details and submission to airlines.
Completion of the rooming list including submission of the list to hotels. Co-ordinate the arrival of the team and any VIPs.
Booking of all ground transfers both in the UK and overseas.
Work with Mercedes-AMG to organise the allocation and use of Mercedes supplied vehicles.
Organise the completion and submission of the subsistence allowances for team members after a race / test event.
Check, reconcile and complete the administrative process for all invoices. Identify and make arrangements for the recharge of any costs.
Provide out of hours contact as and when required for all travel arranged by the job role, if unable to do so, ensure that an alternative is arranged.
As and when requested, assist and provide support to the MBM Head of Travel and the rest of the Travel team including but not limited to:
Maintain and provide records and other information to facilitate the smooth operation of the Travel department.
Candidate Profile
Essential:
Experience of SAP is desirable.
Experience of Travel administration in a fast-moving environment.
Advanced Excel and numeracy skills.
Excellent organisational skills and attention to detail is key.
A self-driven, pro-active individual with a “can do” attitude and ability to work in a team.
Good inter-personal skills & ability to communicate at all levels
Demonstrated ability to work to deadlines.
Ability to work well under pressure and manage sensitive and confidential information.
Able to demonstrate problem solving skill
