What you'll do
The INDY NXT Team Coordinator organizes and assists with all travel logistics for the INDY NXT team, including drivers, engineers, support staff, and contractors. This position ensures that the team’s personnel and equipment are transported efficiently and cost-effectively to the various race and test locations.
Responsibilities
- Travel Planning and Coordination:
a. Itinerary Management: Plan and organize travel itineraries for team members, drivers and support staff, including flights, accommodations, ground transportation, and visas if necessary.
b. Booking Arrangements: Coordinate flight bookings, hotel reservations, and car rentals, ensuring all travel arrangements align with team schedules and budgetary guidelines.
c. Travel Documentation: Ensure all travel documentation, such as passports, visas, and travel insurance, are up-to-date and compliant with international travel regulations.
d. Customize travel arrangements for different team members, accommodating special requests, last-minute changes, and personal preferences while adhering to the team’s travel policies and budget.
- Logistics Management:
a. Transport Logistics: Arrange transportation to and from airports, hotels, racetracks, and other venues during race weekends, testing or special events.
b. Team Equipment: Coordinate logistics for transporting team equipment, ensuring timely delivery and adherence to customs regulations.
- Visa and Passport Management:
a. Ensure all team members have the necessary visas and travel documentation for each race, especially for international events.
b. Manage visa applications, renewals, and any other legal travel documentation, ensuring compliance with the rules of each country visited.
- Race/test specific responsibilities:
a. Driver Scheduling
b. Assists with Driver coordination on race weekends.
c. Organize all meals (delivery, pickup) required at the track.
d. Attends INDY NXT team manager meetings if required by Team Manager.
e. Organize all drugs tests, hard cards and other administrative tasks for the team.
f. Organize all drugs tests, medical exams, licensing for drivers.
g. Organize the application and licensing for the team entry each season.
h. Assist with credentialling of guests and sponsors, including being the point of contact with INDY NXT series personnel.
i. Attend the media and content days with all drivers.
What you need
To succeed in this role, you'll need:
Why this matters
This role is a key part of the INDY NXT team's success, and we're looking for someone who is passionate about motorsport and has the skills to coordinate travel logistics and manage team equipment. If you're a detail-oriented and organized individual who is comfortable working in a fast-paced environment, we'd love to hear from you.
