We are looking for an energetic, solutions-focused Site Operations & Project Coordinator to play a key role in supporting the Site Lead and leadership team at our Limerick site. Home to ~300 employees, this is a dynamic and fast-paced environment where no two days are the same. You’ll be at the center of cross-functional coordination, helping to deliver impactful projects and ensuring the smooth running of daily operations that keep our site thriving.
This is an exciting opportunity to work across business areas — from site administration and finance coordination to project management and event organization — while contributing to strategic initiatives across Ireland and beyond.
What You’ll Do
Site & Leadership Support
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Provide high-quality administrative and operational support to the Site Lead and leadership team.
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Manage calendars, schedule meetings, prepare reports, and oversee internal communications.
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Coordinate travel arrangements and process expenses efficiently.
Project Coordination
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Drive the coordination and tracking of key site and cross-country initiatives, ensuring milestones are met.
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Support grant funding, revenue incentive projects, and compliance tracking.
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Maintain documentation such as project plans, action trackers, and site records.
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Collect and analyze site data, helping to present key performance metrics.
Facilities & Operations
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Act as the go-to person for site operations — from facilities management to event planning.
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Liaise with internal stakeholders and external vendors to ensure seamless daily operations.
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Manage office supplies, security access, and engage third-party partners for maintenance or site needs.
Finance & Procurement
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Coordinate vendor setup, purchase orders, and invoice processing.
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Support budget tracking, forecasting, and cost management for site initiatives.
Engagement & Compliance
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Ensure compliance with company policies and safety standards.
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Support health, safety, and sustainability programs on site.
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Help foster an inclusive, engaging, and collaborative workplace culture.
Required Qualifications & Skills:
- 3rd level business or technical qualification, or equivalent relevant industry experience in a similar role
- Proven experience in an administrative or project support role, preferably in a technical or industrial environment.
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- Strong team player
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- High attention to detail and problem-solving capabilities.
- Experience with document control and compliance processes is a plus.
- Ability to maintain confidentiality at all times.
Desirable Attributes:
- Familiarity with technology, engineering or manufacturing environments.
- Knowledge of Health and Safety
- Experience supporting cross-functional teams.
- Positive, can-do attitude with a willingness to learn and adapt.
Benefits:
- Competitive salary and benefits package
- Opportunity to work in a dynamic and supportive team environment
- Career development and training opportunities
- Exposure to strategic projects and site leadership
Hybrid - This role is categorized as hybrid. This means the successful candidate is expected to report to the Limerick office three times per week, at minimum.
