Campsite Coordinator
Application Deadline: 10 October 2025
Department: British Grand Prix
Employment Type: Permanent - Full Time
Location: Silverstone
Reporting To: Campsite Operations Manager
Description
BRITISH GRAND PRIX OPERATIONS TEAM
Adrenaline fuelled and non-stop, our BGP Operations team work throughout the year to plan and deliver the Formula 1 British Grand Prix. With record attendance in 2025, and a consistently high fan satisfaction for this iconic event, we are going from strength to strength.
You’ll hit the ground running when you join us – you’ll need to take control of allocated projects and deliver them to the high standards expected of a world class venue. Though it’s not an easy ride, we can promise that it will never be boring – you’ll be surrounded by like-minded, passionate team players who put the pedal to the metal to get the job done. We’re expanding our thrilling programme, and you’ll play a vital part in taking us to the next level.
JOB PURPOSE
We are seeking a hardworking, experienced, and motivated individual that adopts a hands-on approach to join us at Silverstone.
The Campsite Coordinator will provide professional and efficient operational and administrative support by assisting in the planning and delivery of the Camp and Glampsites at Events held at Silverstone, including the Formula 1 British Grand Prix. This role will be very hands on and will involve supporting on a range of project and event requirements.
Silverstone is committed to safeguarding and promoting the welfare of children and adults at risk and expects all team members and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.
Key Responsibilities
- Support the Campsite Operations team to plan, organise and deliver the Camp and Glampsites, including budget administration, site planning, security and stewarding, traffic management, temporary facilities, emergency and contingency planning, briefing documentation and delivery, through to post event evaluation.
- Act as the point of contact for projects and suppliers within the larger project, coordinating needs of various internal and external stakeholders, whilst working within budget parameters.
- Provide administrative support including but not limited to raising PO’s, invoices, payment requests and updating budgets.
- Event delivery support by administering accreditation requirements, compiling event brief and debrief notes.
- Complete and update accurately all reports for the department to agreed timescales.
- As advised by the Campsite Operations Manager, booking and management of temporary facilities and infrastructure. Ensuring that each campsite and glampsite is set up as required for the event and handed back efficiently.
- Acting as a Silverstone point of contact for all official and unofficial campsites operating at Events.
- Complete ad hoc tasks and duties for the team and business as required.
TEAM RESPONSIBILITIES
- Help to create an environment and proactive culture within the department
- Professional presentation reflecting the Silverstone values
PERFORMANCE RESPONSIBILITIES
- Performance will be monitored against the following:
- Ownership and completion of events/projects in a timely manner
- Budget management
- Teamwork
- Objectives set through the Personal Development Review (PDR) process
KEY RELATIONSHIPS
- BGP Operations and Public Events teams.
- All internal departments. The key business areas critical to the success of our events including finance, marketing, customer services, catering, logistics and venue operations.
- External third-party suppliers (traders, contractors, suppliers, F1 management and customers).
Skills, Knowledge and Expertise
- A relevant business or Events degree
- Experience working within the events industry
- Strong IT skills, particularly in Microsoft packages such as Word, Teams, Outlook, Excel and PowerPoint
- Strong communication and interpersonal skills including the ability to influence effectively
- Excellent customer service skills
- Ability to work to deadlines and under pressure in a small team environment, with multiple projects at any given time
- Team player with a "can-do" attitude
- Adaptability and the ability to jump in at the deep end
- Strong health and safety awareness
- Driving Licence is essential
- Flexible approach to working hours, including evening and weekend work particularly between March - December
