Are you ready to make your mark in the world of Formula 1?
At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.
We are recruiting for a Ceremonies and Protocol Coordinator for our Events Delivery team who would be based at our St James Market Office in London. Do you have what it takes to be part of the world’s greatest sport and entertainment spectacle?
Main Duties and Responsibilities:
Liaise with Suppliers ahead of the season for deliverables
Organise meetings, distribute agendas and take meeting notes with all promoters
Create consent forms ahead of each race and distribute to promoters when required
Distribute Support series details to relevant teams
Complete all Event Evaluation documents with the Event Protocol Manager and distribute to Race Promotion & Commercial Media. Attend de-brief meetings with Promoter.
Ensure all documents have been received from the promoter ahead of race week
Planning all aspects of the parade which includes timings, interviews, operational plans, drawings, confirmations to FIA, teams, and other stakeholders.
Liaising with the promoter in regard to the Marshal Award
Integral part of the planning team to organise shows with promoters, agencies, audio teams, production teams and talents.
Organising accreditations for all required parties.
Liaising with F1 Track TV
Assisting with planning with different departments on rehearsals on site after track activities.
Organising talents/music acts/MCs for the F3/F2/F1 races
Organise on-site meetings to discuss pre& post-race details
Integral part of the planning and execution of the shows that are put on around the grid prior to the race start.
Planning all aspects of special awards and FIA requests such as marshal awards, commercial partner awards, photo opportunities on track. planning includes timings, interviews, operational plans, drawings, confirmations to FIA etc.
Liaising with promoters, FIA, suppliers, and all internal stakeholders on delivery. Organising all aspects which includes timings, operational plans, drawings, fly over requirements, rehearsals, and implementation.
Working with the Event Protocol Manager to create a Grid Wristband document.
Following up with the promoter protocol team and FIA the list of attendees. Ensuring all the name plates are ordered and ready to place in the correct location to conform to our protocol, and pre planned layouts.
Liaising with promoter and supplier to ensure the cool down room meets expectations and is presentable for IF.
Ensure all trophies, caps and Champagnes are collected and ready for Podium presentations.
Collecting and preparing all the information required to perform the Podium presentation.
Liaising with Champagne supplier to ensure champagne is delivered to site and correct and ready for the Podium Ceremony.
Making sure all the trophies, trophy plinths are on site and correct for Podium Presentation. Distribute Trophy cases to relevant team’s post-race.
About You:
Minimum 2 years of live event coordination experience
Excellent communication skills
Driving license
Able to work unsupervised but also collaborate within a team
Process driven
Good working knowledge of the Microsoft suite
Multiple language skills would be advantageous
Why join the force behind the sport?
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:
Private Healthcare scheme
Dental Care
4 x Grand Prix Paddock passes per season
Enhanced maternity/paternity leave and other family planning policies
A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
Free healthy snacks in our offices
Subsidised canteen in Biggin Hill, serving breakfast and lunch
25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
Opportunities to develop and request training for your role via our in-house Learning and Development team
Discount on F1 merchandise
Discount at F1’s experiences including F1 Arcade and F1 Drive
Perkbox benefit portal and more
Division:
Commercial
For more detail, salary and company information, use the apply link
