POSITION TITLE:
Communications Coordinator
REPORTS TO:
Director, Marketing & Communications
LOCATION:
Arlington, TX
FLSA STATUS:
Exempt
EMPLOYMENT TYPE:
Full-Time
ABOUT US
At Penske Entertainment, we don’t just host world-class events; we create unforgettable moments. Our team fuels four iconic motorsports brands:
- Indianapolis Motor Speedway (IMS) – home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
- INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
- IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
- Motorsports Events Management (MEM) – Promotes major events featuring premier motorsports series throughout the United States.
Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide—we want to meet you.
WHAT YOU’LL DO
The Communications Coordinator will play a vital role in supporting all public relations efforts for the INDYCAR Grand Prix of Arlington (GPA) — a brand-new street race in the heart of Arlington’s Entertainment District that represents one of the most exciting additions to the NTT INDYCAR SERIES calendar. This inaugural event is poised to become a marquee sports and entertainment weekend for North Texas, blending world-class racing with the energy of the Cowboys, Rangers, and one of the nation’s most dynamic markets.
In this role, you’ll help bring the event’s story to life — with a strong emphasis on media outreach, press engagement, and ensuring all written and digital content reflects GPA’s brand voice and standards. You’ll collaborate across teams and partners to amplify awareness, elevate fan and partner experiences, and drive visibility for a first-of-its-kind event that will set the stage for a lasting tradition in Arlington.
YOUR RESPONSIBILITIES
- Play a leading role in brainstorming and executing media events, stunts, and press conferences — often in collaboration with GPA’s key stakeholders, including the Dallas Cowboys and REV Entertainment.
- Conduct outreach with members of the media and lead GPA working groups as requested by the Director of Marketing and Communications.
- Partner with INDYCAR colleagues to implement an integrated public relations plan that promotes the INDYCAR Grand Prix of Arlington and elevates the event as a marquee stop on the series calendar.
- Serve as a primary liaison to media in the Dallas–Fort Worth market, while also building and maintaining strong relationships with regional, national, and motorsports media.
- Work with Cowboys, Rangers, and GPA digital teams to ensure proper amplification of PR efforts across all channels.
- Oversee media operations for the INDYCAR Grand Prix of Arlington and related events, ensuring a seamless and professional experience for local, national, and international press.
- Draft press releases, media advisories, welcome letters, and fan correspondence on behalf of GPA officials; assist in writing, editing, and producing event and marketing materials.
- Gather information and respond to media inquiries regarding the Grand Prix of Arlington and its related activities.
- Track and report PR coverage and media impressions, providing regular updates to leadership.
- Contribute to the development of storytelling content that highlights the event’s impact on fans, partners, and the Arlington community.
- Other leadership and/or support responsibilities as assigned.
WHAT YOU BRING
We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.
Required Experience & Skills:
- At least 2-3 years’ public relations, communications or related professional experience. Experience in sports is preferred.
- Experience using media monitoring programs
- Strong writing skills, with the ability to clearly and concisely convey on-brand messaging to a wide group of stakeholders.
- Strong organizational and time-management skills, with the ability to work independently and to meet deadlines in a fast-paced environment.
- Experience navigating a hybrid work structure with several team members based outside of Arlington.
- Ability to demonstrate an understanding of the ever-changing media landscape and identify new opportunities and outlets to further grow the sport
- Demonstrate attention to detail, creativity, comfort with ambiguity, ability to manage change and balance competing/evolving priorities.
- High integrity and confidentiality.
- Enthusiasm for and commitment to the corporation and the Vision, Mission and Values.
- Strong people skills & ability to thrive in a team environment
- Entrepreneurial spirit that helps foster new ideas and encourages team to think big.
- A proactive, flexible mindset and commitment to excellence
- Passion for creating memorable experiences
- Cultural competence and the ability to thrive in a diverse environment
- Alignment with Penske Entertainment’s core values and standards
Education:
- Bachelor's degree in Journalism/PR/Communications/Marketing or equivalent experience.
Leadership:
- This role does not have direct supervisory responsibilities.
FLEXIBILITY & TRAVEL
- Standard hours are Monday–Friday, 8:30 AM to 5:00 PM
- Extended hours required during race weekends and key event periods (especially May)
- Must have a flexible schedule
- Must be willing to work unusual hours
- Our teams work together to create flexibility that supports life in and out of work
PHYSICAL DEMANDS
- Ability to lift up to 25 lbs.
- Extended periods of standing or walking (as needed)
- Comfort working indoors/outdoors and around event noise
WORK ENVIRONMENT
- Fast-paced, collaborative office and event settings
- The position will be required to work with team members both in person and virtually on a consistent basis
- The noise level in the work environment can be loud due to professional racing events
BENEFITS & PERKS
We take care of our team with a competitive benefits package that includes:
- Medical, dental, vision, and life insurance
- 401(k) with 100% company match up to 5%
- Paid vacation, personal, and sick days + 12 paid holidays
- Generous paid parental leave and tuition assistance
- On-site fitness center and wellness programs
- Discounts on meals, gear, and more
EQUAL OPPORTUNITY
Penske Entertainment is proud to be an equal opportunity employer. We’re committed to creating a workplace where everyone can thrive—regardless of race, gender, orientation, background, or ability.
