Hendrick MotorsportsLocation: 4400 Papa Joe Hendrick Blvd, Charlotte, North Carolina 28262
Hendrick Motorsports is currently seeking a highly motivated, detail-oriented professional to serve as an Administrative Coordinator. This role combines senior-level administrative responsibilities with operational support for internal teams in a fast-paced, demanding environment. The ideal candidate will manage daily workflows, optimize scheduling, support key decision-makers, and help maintain organizational efficiency across departments. You will be instrumental in enabling leadership productivity while ensuring smooth day-to-day operations.
Key Responsibilities:
Leadership Support & Coordination:
- Serve as a trusted partner to senior leaders by managing calendars, coordinating appointments, meetings, and at times coordinate travel.
- Act as a liaison between executives and internal/external vendors to ensure clear communication and timely follow-through.
- Maintain organized digital filing systems for confidential and operational materials.
- Track expenses, submit reimbursements, and assist in financial-related tasks such as account coding.
- Input and manage data across multiple platforms to support executive decision-making and reporting.
- Prepare meeting agendas, coordinate materials, and document outcomes or action items for leadership.
- Coordinate multi-faceted travel itineraries, balancing corporate commitments with additional scheduling priorities.
Office & Administrative Operations:
- Oversee general administrative functions, including supply management, vendor coordination, and office maintenance.
- Perform accurate data entry for records, reports, and financial documents.
- Code and process accounts payable items, invoices, and expense reimbursements in coordination with finance or accounting teams.
- Support scheduling needs, including internal meetings, team events, and cross-departmental projects.
- Provide flexible operational support to various departments, assisting with project tracking, documentation, and logistical needs.
Qualifications:
- Minimum of 3 years of experience providing high-level administrative or operational support in a fast-paced environment.
- Strong organizational and multitasking skills, with keen attention to detail.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office and calendar management tools.
- Familiarity with data entry systems, financial coding practices, and task management software.
- Ability to exercise discretion, maintain confidentiality, and manage time-sensitive matters independently.
- Bachelor’s degree preferred or equivalent combination of education and experience.
Preferred Attributes:
- Previous experience supporting executives, directors, or senior management.
- A proactive, problem-solving mindset and a willingness to take initiative to improve workflows.
Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.
