The Staff Accountant is a self-starter, possesses an attention to detail, has solid communication abilities, and is primarily responsible for supporting the Accounting Manager in the following corporate accounting functions, including but not limited to: daily accounting operations, period-end close; account reconciliations; improvement of processes/internal controls; and other ad-hoc projects, as necessary. This position reports to the Accounting Manager.
KEY RESPONSIBILITIES
The Staff Accountant is primarily responsible for supporting the Accounting Manager in each of the following corporate accounting functions, including but not limited to:
Daily Accounting Operations: Perform day-to-day corporate accounting operations, including account coding and posting transactions into the general ledger system, reconciling and balancing general ledger accounts, and preparing correcting journal entries. Responsibilities include researching and correcting account discrepancies and interfacing with various departments to assist in the resolution of general accounting issues and discrepancies. Also, perform the following daily responsibilities:
Accounts Payables: Retrieve invoices from vendors’ portals. Process invoices to make sure bills are coded to the correct GL accounts and to make sure payments are correct and on time. Match invoices with goods receipts and purchase orders. Request statements from vendors and reconcile vendor account balances with vendor statements. Produce weekly payment proposals. Process approved weekly payments runs. Answer inquiries from suppliers about accounts payable (past due invoices and payments made).
Accounts Receivables: generate and distribute weekly and monthly terms customers’ statements and make sure settlements are made timely and accurately. Apply credits to outstanding invoices to clean up the account.
Monthly, Quarterly and Annual Close: Post monthly, quarterly and annual accruals. Perform account reconciliations and prepare journal entries for month-end, quarter-end and annual closing of the books. Assist in the preparation and distribution of monthly internal reports and data needed by various departments.
Process Improvement/Internal Controls: Assist in the design, implementation and/or improvement of finance organization policies and procedures.
Ad-Hoc Projects: Assist the Accounting Manager on ad-hoc projects, as necessary; generate reports and retrieve supporting documents for audit purposes.
REQUIRED SKILLS AND QUALIFICATIONS
Bachelor’s degree or higher in Accounting or Finance.
2 to 3 years of experience in accounting or related field preferred.
Proficient with Microsoft Office applications, especially Excel at an intermediate level.
Experience with financial systems is a plus (Microsoft Dynamics Business Central, Sage100).
Experience with manufacturing/distribution companies is a plus.
Highly detailed oriented, organized and ability to meet assigned deadlines in a fast-paced environment.
Ability to work cooperatively and collaboratively with all levels of employees, departments, management and external. service providers to maximize performance, creativity, problem solving and results.
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