034Motorsport makes beautiful high-performance parts for Audi, Volkswagen, and BMW vehicles. We are a company made up of automotive enthusiasts dedicated to delighting our customers with excessive levels of speed and handling through innovative performance products and exceptional application expertise. We are currently seeking a fulltime Accounting Administrator to complement our team and add to the level of enthusiasm, expertise and performance of our Accounting Department. This position will assist the accounting team as an Accounts Payable lead with additional administrative and data entry tasks. This person will act as a liaison between our staff at our Fremont facility and our Anaheim based accounting and human resources staff.
FINANCIAL TASKS
Establish relationship with vendors and customers, including timely responses to account inquiries.
Own the accounts payable process, including integrity of AP sub-ledger and timely payment based on credit terms.
Work closely with the Purchasing department to anticipate upcoming cash needs.
Work closely with remote Accounting team, taking direction for day-to-day and periodic tasks.
Prepare bank deposit drops and physically drop off.
Maintain sales tax accuracy and reconcile systems daily/monthly, quarterly.
Update established daily financial and operational reports using existing processes.
Process customer credits for RMA's, order cancellations, etc.
Collect and document inbound cash from multiple departments.
Reconcile cash to supporting documentation provided by multiple departments.
Maintain proper amount of petty cash on hand.
Update documentation for cash deposits.
Scan in backup documents and upload to document repository.
SYSTEMS SUPPORT
Process 3rd party vendor price list updates in ERP system with new costs and pricing.
Push candidates-for-hire through our established hiring processes as primary screening prior to forwarding to hiring managers.
Manage new campaigns for collecting wholesale dealer resale certificates, validate certificates, and act as first point of contact for our wholesale dealer network's resale certificate inquiries.
Add/change wholesale dealer information on our website Dealer Locator as new dealers are onboarded and as dealers' locations change.
DOCUMENT SCANNING AND ORGANIZATION
Document scanning, upload to our document repository as requested by the accounting team.
Check physical inbox, open mail, scan in documents, route documents to the appropriate personnel.
PETTY CASH MANAGEMENT
Collect and document inbound cash from multiple departments.
Reconcile cash to supporting documentation provided by multiple departments.
Cash deposits into our bank account.
Maintain proper amount of petty cash on hand.
Update documentation for cash deposits.
Scan in backup documents and upload to document repository.
HUMAN RESOURCES
Assist management with new hire documentation.
Upload employee expense reimbursement to the document repository.
Notify Accounting and Human Resources teams of all employee status changes.
Upload Human Resource documents and payroll tax related notices from the IRS to document repository.
ACCOUNTS RECEIVABLE
Deposit checks received at the office into our bank account.
Scan in backup documentation for deposits and save to document repository.
OTHER GENERAL ADMINISTRATIVE TASKS
Other miscellaneous administrative tasks as specified by the Accounting team or the CEO.
034Motorsport offers a stimulating work environment with the opportunity to grow your career along with the success of the company. There are excellent opportunities for growth within the company as we expand our global reach and market penetration. Our relaxed and fun atmosphere fosters strong internal relationships and a positive team environment. We offer competitive compensation, medical, dental and vision benefits, and offer a 401K plan to help you save for your future.
This is a rare opportunity to jump into a fun, invigorating and rapidly growing enthusiast-based company. We are looking to fill this position quickly with the right person. If you are interested in this exciting and influential position, please click the “Apply for This Position” button below, upload a detailed resume and cover letter, and fill out the application. Soon after you complete these steps, you will receive an email thanking you for applying that will also have a link to the next step in the candidate review process.
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For more detail, salary and company information, use the apply link
