We’re looking for a Cargo Administrator to support our Cargo team with administrative duties relating to the movement of F1, F2, F3 and F1 Academy freight. The ideal candidate lives within a commutable distance of Biggin Hill and can commute into the office on a regular basis.
Reporting into the Cargo Administration Manager, you will:
Be available to travel worldwide for a maximum of 16 weeks per year. Please note travel will be primarily to intercontinental events and not European events.
Carry out administrative duties which include preparing and submitting import and export customs documentation/paperwork for all stakeholders.
Assist department with financial support such as raising purchase orders, managing the post-race billing and accounts, following up on the status of approvals, coding and sending invoices for payment to our internal finance team and updating finance spreadsheets.
Prepare and submit travel associated paperwork for members of staff travelling as cargo attendants on board the chartered cargo planes. Also to assist with the wider teams travel associated paperwork.
Undertake general administrative duties such as data and file management, being proactive by ensuring tasks have been completed in good time prior to the race event deadline; this includes maintaining and updating various spreadsheets and files.
The ability to build and develop relationships with all stakeholders.
Specification Essentials:
Office administration experience within a collaborative and challenging environment, preferably within Logistics but not essential.
Basic accounting knowledge
Excellent administration skills
High level of attention to detail
Good communication skills
Proven organisational skills
Demonstrated ability to meet deadlines whilst working on own initiative
Highly experienced with MS Office
Ability to work under pressure and in periods of downtime.
Worldwide travel for extended periods, at times on own.
Ability to work unsupervised and as part of a team
Ability to work flexible hours including weekends and evenings when attending events.
Clean DBS
Full Driving licence, with International overseas driving experience.
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