Job description and duties
As part of a maternity leave replacement, we are looking for an Executive Assistant from December 1, 2025 for a period of 6 months.
Reporting to the Competition Director, he provides versatile support to the team responsible for developing and implementing the ACO Championship regulations. He is the administrative point of entry for officials working with the Competition department.
You will be required to:
•Organize travel for the Competition department:
•Study the planned trips, budget the expenses related to trips to the tests,
•Plan and organize transport to airports (car or train), book flights, rental cars, hotels for the WEC and ELMS technical team: this represents approximately 10 people per race out of approximately 15 races per year,
•Organize and book travel for service members during meetings or trips in France or abroad.
•During the 24 Hours of Le Mans & Road To Le Mans (+/- 30 people):
•Book hotels and accommodation,
•Organize the travel of technical commissioners and international officials,
•Make accreditation requests and send them before the event,
•Plan and distribute clothing supplies,
•Reserve and distribute what is needed for all meals.
•For all travel, travel or hotel expenses: complete purchase orders and re-invoice if necessary,
•For service providers: complete purchase orders, verify and monitor invoicing in accordance with signed contracts,
•Check and track expense reports,
Provide administrative support to the department: managing diaries, planning meetings, booking rooms, preparing presentations, writing minutes
Profile sought
•From a BAC+2 type training in administration,
•You have experience in organizing trips and travel management,
•You have excellent interpersonal skills,
•You have listening and adaptability skills and know how to anticipate needs,
•You are proficient in the Office suite,
•You are organized, autonomous, rigorous and discreet,
• Mastery of professional English is essential ,
•Availability required during sporting events.
For more detail, salary and company information, use the apply link
