At
McLaren Racing, we believe only by chasing performance in everything we do can
we give ourselves the best chance of success. Performance on track and in
the factory. Performance for our people, our business and our
partners. It’s about more than winning. It’s about hitting the
highest standards, and then raising the bar again.
You’ll be supporting the Chief People & Sustainability Officer, providing first class administrative and operational support. Ensuring their working day runs as efficiently as possible and supporting them with their responsibilities. Working closely with their direct reports to manage priorities in a fast paced, high pressure and ever-changing environment.
Principal Accountabilities:
- Management of a complex calendar and scheduling requirements ensuring efficient time management and prioritisation.
- Proactive day to day support, staying one step ahead.
- Adapting and responding quickly to a changeable environment.
- Working with the CEO Office and support functions to proactively manage CPO race attendance across all race series as required to support the CEO.
- Proactive inbox management acknowledging and coordinating responses to e-mail enquiries and directing to the appropriate team.
- Manage end to end all CPO visitors to the MTC from registration to arrival in a professional and efficient manner.
- Own the team cadence of meetings including weekly 121s, monthly tactical, strategy and annual All Hands events covering scheduling, attendance, owning action plans, managing presentations and agendas.
- Represent and communicate the CPO’s priorities internally and externally.
- Manage regular cadence of meetings to ensure CPO has touchpoints across all areas of McLaren Racing including but not limited to Exec level, F1 and Commercial.
- Arrange twice annual and exceptional Group and Racing Remuneration Committee meetings, drafting minutes for CPO approval.
- Autonomously draft the monthly Board commentary for HR with input from the People Directors.
- Monthly expense reconciliation and approval.
- Follow administrative systems/processes to support the operation of the business, including assistance with sign off requirements.
- Assist with the set-up of meetings, including booking meeting rooms, catering, AV and confirming details with attendees in a timely manner
- Create presentations and reports.
- Own the quarterly Board presentation update for HR and Sustainability managing timelines and drafting.
- Coordinate and manage meetings and communication with partners and other external parties.
- Act as the contact point for partnership requests for CPO and manage those engagements to fully prepare the CPO for events with collaboration from Comms and Partnerships teams.
- Work as part of a team to assist with the employee engagement and gifting programme.
- General administration and office maintenance duties, ensuring a smooth-running People and Sustainability function.
- Collaborate across the team and maintain strong working relationships across McLaren Racing and Automotive.
Knowledge, Skills and Experience:
- Proven experience as an Executive Assistant in a high performance, fast paced organisation, supporting at C-Suite or Director level.
- Experience within a sports or technology company is preferable.
- Proactive approach to situations and uses initiative to resolve issues or improve processes.
- Being comfortable challenging working practices or priorities where improvements can be made.
- Can be flexible to provide support at often unsociable hours, including evenings and weekends.
- Diary management with cross functional coordination.
- Able to use full MS Office suite to a high standard.
- Experience of working within an administrative role with robust administrative skills and the ability to draft documents without guidance.
- A proactive approach to supporting senior executives.
- Uses own initiative and offers solutions to problems or improvements to processes where required.
- Effective and calm under pressure.
- Has a proactive and resourceful approach.
- Digitally minded.
- Ability to maintain confidentiality.
- Must be able to prioritise a demanding workload whilst keeping in control.
- High attention to detail.
- Strong communication skills and confident in dealing with employees and visitors at all levels.
- Collaborative mindset.
What can McLaren offer?
We constantly strive to be better tomorrow than
we are today. Our ambition is to be the most pioneering and exhilarating racing
team in the world, and our collective task is to set the standards for high
performance in sport. We show up every day with energy and enthusiasm, ready to
play our part.
We encourage and support diversity, equity and
inclusion. We will actively promote a culture that values difference and
eliminates discrimination in our workplace.
McLaren Racing is based at the iconic McLaren
Technology Centre (MTC) near Woking. Here at McLaren, we offer hybrid working
with 3 days a week based in the MTC.
Our state of the art, sustainable campus offers
many facilities including a gym, restaurant and indoor and outdoor break-out
areas, as well as direct access to park and common land. The MTC is connected
to Woking mainline station via regular shuttle buses, from which London
Waterloo is a 30 minute train ride.
We offer a comprehensive package of benefits
including private healthcare, car schemes, life insurance and generous pension
contributions.
